Turf Care Advisory Support Executive (Part Time)

GMA are looking for a part time (18.5 hours per week) Turf Care Advisory Support Executive to join our expanding team. You will provide administrative support and logistical assistance to the delivery and development of the GMA’s Turf Care Advisory Service.

Reporting to the Turf Care Advisory Lead, the key responsibilities of this new role are:

• Support ongoing GMA TCA work and development of possible and future TCA opportunities.
  • Respond to enquiries from consultants/contractors/associates and clients;
  • Assist in research for new consultancy opportunities
  • Support the development of records for consultancy bids and proposals;
• Support the job management system and its administration. Ensure individual job/project data is inputted in the system and generate data and management reports to track job delivery and trends.
• Prepare contracts and invoices, produce related documentation and reports.
• Support marketing for TCA service in liaison with internal GMA colleagues.
• General administration duties
• Update client’s information in the GMA CRM system;
• Prepare agendas and note take in meetings.
• Support the development of quality consultancy outputs.
• Provide administrative support to the management of the GMA’s network of associates and consultants
• Support evaluation and follow up of consultancies.

The ideal candidate will have proven knowledge and be experienced in:

• Administration and Records Keeping: General office administration/business support experience including appointments and diaries management.
• Organisational Skills and Time Management: capable of multi-tasking and responding to variable workloads and competing demands.
• Software Proficiency: Competence in using Microsoft Office tools (Word, Excel, PowerPoint) and experience with CRM, LMS and databases.
• Effective Communication: Strong interpersonal and communication abilities including good written and verbal skills.
• Customer Service: Ability to deal with stakeholders, clients and customers and deliver professionalism and excellent customer service.

GMA are seeking candidates with typically 5 years administrative experience, preferably in a land-based association or membership organisation. You should have experience of setting up office systems and working with remote teams. Additionally, you will demonstrate familiarity with the processes involved in the production of promotional, printed and display materials and the use of electronic and social media for promotional and communication purposes .You will also have good time management skills with the ability to effectively manage conflicting priorities and be able to demonstrate tact and diplomacy and to respect confidentiality.

If you meet these criteria and share our passion and vision in furthering the development of the turf care/management industry, we encourage you to apply!

The Organisation

The Grounds Management Association (GMA) www.thegma.org.uk is the UK’s leading industry body for the grounds care sector. A not-for-profit membership organisation promoting and protecting the interests of professional and volunteer grounds people who make sport possible by keeping green spaces and playing surfaces safe, accessible, and sustainable across educational establishments, community facilities, and sports clubs at grassroot, amateur, and elite professional level.

SALTEX is the brand name of the exhibition owned and operated by the GMA with all profits supporting the GMA’s provision and delivery of the industry training, education and membership services.

Salary and benefits

Salary is up to £11,750 (full time equivalent of £23,500 per annum) plus pension, employee assistance programme, life assurance cover, 12.5 days (full time equivalent of 25 days per annum) annual leave plus bank holidays and Christmas closure. Home based with attendance at the GMA’s office in Milton Keynes and other locations as agreed with the line manager.

How to apply

Please apply with your CV and a cover letter detailing your qualities, skills and experience for the role to careers@thegma.org.uk

Closing Date: 07 May2025

Provisional Interview Date: 20 May 2025